FEA COMMITTEE MINUTES
TUESDAY, August 6, 2019

Meeting Chair:  Michael Ball            Minutes:  Clare Elsbett

Quorum
Attending:  Michael Ball, Nancy Brazier, Clare Elsbett, Todd McBride, Graham Cox, Wilfred
Regrets:  Lisa Bednard, Karen Rideout, Elaine Cassidy, Don Cassidy

Call to Order  Michael opened the meeting at 1:05 pm

Minutes from July 9
Minutes were not reviewed

Old Business - Activities - none

New Business – Upcoming Activities

1.	New FEA committe members:  Welcome to Wilfred and Graham who attended their first FEA meeting; it is good to have their participation.

2.	 August Potluck - August 27
Theme:  End of Summer Luau
Lead: Clare. Michael to MC
Menu:  regular potluck, "tropical" dishes optional
Decoration:  Betty and Carol will be contacted regarding decorating for the theme 
	Action - Clare
Entertainment:  CDs with a Hawiian/Tropical theme will be played during the evening.
	Action - Michael will contact Jen and Bill regarding live ukelele tunes.
Dress:  Hawiian 
	Action - Clare to advise Sonja  

3.	Rotary Amazing Race - Sept 7
Date:  September 7, 9am to 2:00 pm.
Board Approval:  Yes
Type of Use:  The Chestermere Rotary  club will  be using the south end of our main room and the kitchen to provide lunch for participants in their Amazing Race event.  The Rotary will be responsible for set-up and clean up of the area they will be using.
CWA Member requesting "rental":  Karen McKee
Considerations:  This is a coffee morning.  The coffee tables and coffee urn will be moved into the area by the pool table and our room dividers will be set up to afford separation of the two groups.

4.	Parade - Sept 7
Date:  Sept 7, entries to be at staging site by 8:00 am, parade starts at 9:30 am.
Lead:  Nancy has taken on the lead for this activity
Charge:  Entry requires that we purchase an Ag Society membership.  There is also an parade admin fee.  Both fees are minimal.  Action:  Nancy will look into this.
Planning: Planning for the float is well underway; the committee met Tuesday (6th)morning . Todd will supply truck and trailer. Line dancers will follow float and cyclists will follow them.  Music for line dancers will be provided by Wilf. Veronica Pallon will be contacted to see if she is willing to also provide music (Action: Nancy) Planning committee will meet again next week.

5.	Lunch & Learn - September
Date:  September 5th
Lead:  Michael
Topic: Hearing
Menu:  If Carolyn is not available, Michael will make the soup for this event.
Cost:  $5 at the door
A poster for the event is at the front.  Volunteers are required for set-up, kitchen, door greeters and clean-up.  Michael and Sharron Matthewman (FCS) have been working on the topic schedule for the next year - it is almost finalized.

6.  	Advertising on the CWA webpage
Michael asked for input into this topic.   This would be a way to defray costs associated with the webpage. There were questions about Whitecappers policy around social media and what businesses or organizations would be allowed to advertise on the website.  Further clarification will be requested of our Bylaws and Policies committee.  Please note, this is an issue that must go before the Board, not a decision for the FEA, although any input would be valuable.

7.  	Get Well, Sympathy Cards
Michael noted that he had provided a small supply of cards to be kept in the office to send to members.
There was discussion surrounding having Sonja mail out cards on behalf of the group as the need arises or holding the card at the front table for individuals to sign before mailing out.  There appear to be pros and cons to either method (Nice to have individuals sign but there may be delay in mailing as some people are only in for pot-lucks or specific events, so not timely for them to sign.  There is always someone who will miss signing the card for any number of reasons and may therefore be upset.) No decisions were made to change the current system; Sonja will continue to send card out to members.

Next Meeting - September 10, 2019, 1:00 pm 

Adjournment 2:06 p.m.

Submitted by Clare